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Family Educational Rights
and Privacy Act Of 1974
The Family Educational Rights and Privacy Act
(FERPA) affords students certain rights with respect to
their education records.
These rights are outlined below:
- The right to inspect and review the student’s education
records within 45 days of the day the University
receives a request for access. Student should submit
to the Registrar (or appropriate school official) a written
request that identifies the record(s) he or she wishes to
inspect. The University official will make arrangements
for access and notify the student of the time and place
where the records may be inspected.
- The right to request the amendment of the student’s
education records that the student believes are inaccurate
or misleading. Student may ask the University to
amend a record that he or she believes is inaccurate or
misleading. He or she should write the University
official responsible for the record, clearly identify the
part of the record he or she wants changed, and specify
why it is inaccurate or misleading. If the University
decides not to amend the record as requested by the
student, the University will notify the student of the
decision and advise the student of his or her right to a
hearing regarding the request for amendment. Additional
information regarding the hearing procedures
will be provided to the student when notified of the right
to a hearing.
- The right to consent to disclosures of personally
identifiable information contained in the student’s education
records, except to the extent that FERPA authorizes
disclosure without consent. One exception which
permits disclosure without consent is disclosure to
school officials with legitimate educational interests. A
school official is a person employed by the University
as an administrator, supervisor, academic or research,
or support staff member (including health or medical
staff and law enforcement unit personnel); a person
serving on the Board of Trustees; a person or company
with whom the University has contracted to perform a
special task (such as an attorney, auditor, or collection
agent); or a student serving on an official committee,
such as a disciplinary or grievance committee, or
assisting another school official in performing his or
her tasks. A school official has a legitimate educational
interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department
of Education concerning alleged failures by California
State University, Fresno to comply with the
requirements of FERPA. The name and address of the
Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue. S.W.
Washington, D.C. 20202-4605
The campus is authorized
under the Act to release public “directory information”
concerning students. “ Directory information” at California
State University, Fresno may include the student's name, major field
of study, enrollment status, degrees and awards received at Fresno
State, the most recent educational institution attended, participation
in officially recognized University sports and student activities,
and the weight and height of members of athletic teams. The above
designated information is subject to release by the campus at any
time unless the campus has received prior written objection from the
student specifying information the student requests not be released.
Written requests to restrict directory information should be sent
to the Registrar's Office.
For students employed in
positions represented by CSU Bargaining Unit 11 only , "directory
information" may also include address, department in which employed,
telephone number, email address, and status as a student employee
(i.e. TA, GA, ISA), PROVIDED, HOWEVER, that such information may be
considered "directory information" only for purposes of disclosure
by the CSU Chancellor's Office to the Exclusive Representative of
Bargaining Unit 11.
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