Forms & Publications
| Type | Payroll Forms |
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Miscellaneous Pay: Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee). Miscellaneous Pay form - Instructions |
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Miscellaneous Pay - Electronic Communication Devices Services Stipend: Completed by department to report stipend pay for electronic communication devices services. Requires signature of employee and department head and in specific cases the division vice president. Complete all the shaded boxes in this form including signatures. Following is a link to Policy on Use of Communication Devices, C-20. Electronic Communication Devices Stipend form |
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Notification of Separation and Request for Final Pay: Completed by departments to notify Payroll of employee's intent to separate and how the employee's final pay will be treated. Notification of Separation and Request for Final Pay form |
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Payroll Document Authorization: Completed by department to authorize employee to certify reported attendance of faculty and staff. Payroll Document Authorization form - Instructions |
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Payroll Pick-Up Authorization: Completed by department to authorize employee to pick up payroll warrants and advices. Payroll Pick-Up Authorization form - Instructions |
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Form I-9: Employment Eligibility Verification (Rev. 02/02/09) I-9 form |
| Type | Temporary Help Forms |
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Temporary Help Voucher: Completed by employee to report hours worked to supervisors, or to track hours worked. Temporary Help Voucher Jan to June 2009 Temporary Help Voucher July to Dec 2009 |
| Type | Student Assistant Forms |
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| Student New Hire Forms: Completed by newly hired student assistants. Go to Payroll Services, Joyal 249, to finish hire process. I-9 Employee Action Request Oath of Allegiance for Persons Employed by State of Cal Designation of Person Authorized to Receive Warrants Direct Deposit Enrollment Authorization Drug Free Workplace CSU Form SSA-1945 Request for Nondisclosure of Employee Address Student Payroll Action Request Employee Statistical Data Sheet
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| Student Assistant Voucher: Completed by employee to report hours worked to supervisors, or to track hours worked. Student Assistant Voucher - Instructions |
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Work Study Student Assistant Voucher: Completed by Work Study employee to report hours worked to supervisors, or to track hours worked. Work Study Student Assistant Voucher - Instructions on form |
| Type | Absence Management Forms |
|---|---|
| Absence Management 634 Form: The Monthly Attendance Summary (Form 634) has been revised to meet the current needs of the campus since implementing Absence Management. The form should now be used when submitting corrections that cannot be input into Absence Management or to submit a scheduled change. Absence Management 634 form |
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Report of Overtime or Holiday to be Credited as Future Leave Form: This form is used to report overtime or holiday to be credited as future leave. Report of Overtime or Holiday to be Credited as Future Leave form |
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Report of Employee Schedule Changes This form is used to report overtime or holiday to be credited as future leave. Report of Employee Schedule Changes form |
| Type | Self-Service Forms |
|---|---|
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Deferral of Separation Pay: Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting. Deferral of Separation Pay form - Instructions Link |
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Direct Deposit Enrollment: Completed by employee to authorize the State Controller’s Office to enroll, change, or cancel direct deposit of employee’s pay. Direct Deposit Enrollment form - Instructions |
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Duplicate Wage and Tax Statement Request: Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office. Cost is $8.50. Form STD. 436 Duplicate W-2 Link |
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Employee Action Request: Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birthdates. For withholding allowances, refer to Paycheck Calculator. Employee Action Request form - Instructions |
| Link | Employee Separation: A must for all employees separating from university ... All employees must return all State property checked out while employed. Clearances must be completed by the last day on campus in order for Payroll Services to complete the transaction necessary to issue final pay. Employee Separation - Go to Human Resources |
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PST Retirement Refund Request: This is for employees covered by PST Retirement. Completed by employee for refund of PST retirement funds. Must be signed by an authorized HRS employee before mailing to Sacramento. PST Form - Instructions on form |
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UC Defined Contribution Plan Form UBEN 143 (includes refund): This was the former retirement plan prior to campus conversion PST. Completed by employee if they have left CSU employment and want to take a distribution from their Defined Contribution Plan. Form UBEN 143 - Instructions on form |
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Request for Nondisclosure of Employee Address: This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel previous nondisclosure request. Request for Nondisclosure of Employee Address |
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Work Number for Everyone Brochure Explains the automated verification service available to employees of Fresno State. This service is used for mortgage applications, reference checks, loan applications and apartment leases -- anything you need that requires proof of employment. Work Number for Everyone Brochure |
