frequently asked questions (FAQ)
Click on a question to jump to the answer...
When is payday?
Where do I go to pickup pay warrant/Direct Deposit Advice?
Are payroll checks (warrants) printed here on campus?
Where do new student employees go to signup with Payroll?
Who can I talk to about my insurance deductions?
Where do I go to signup for savings deductions, tax shelters (TSA’s), or donations
deducted from my monthly warrant?
Do I have to submit a Separation/Clearance Form?
Where do I go to signup for Direct Deposit if I am eligible?
When will my Direct Deposit begin after I sign up?
When are W-2's issued?
I lost or didn't receive my W-2. What do I do?
I lost my paycheck and/or direct deposit advice. What can I do?
How do I earn vacation credit?
When does my vacation accural increase?
Do I lose my vacation if I do not use it in the current calendar year?
How many vacation and sick leave hours do I have to use?
Can student assistants work overtime?
What's the difference between leave accrual and usage?
When is payday?
Check the calendar page 
for $ for faculty and staff payday and $$ for temporary help and student assistant payday.
Back to Top
Where do I go to pickup my pay warrant/Direct Deposit Advice?
Monthly pay warrants for faculty and staff is distributed in two ways. Some are grouped each month for a designated employee to pickup for their department Joyal 203, the remaining employees (including students) pickup their warrants/DD Advices at the Cashier’s Window of the Accounting Office in Joyal Administration. The Cashier's Office phone number is 559/278-2641.
Are payroll checks (warrants) printed here on campus?
No, they are printed at the State Controller's Office in Sacramento and delivered to us.
Where do new student employees go to signup with Payroll?
Payroll Services, Joyal Administration Building, room 249.
Back to Top
Who can I talk to about my insurance deductions?
Employment & Benefits Services, Joyal Administration Building, room 164. Their phone number is 278-2032.
Where do I go to signup for savings deductions, tax shelters (TSA’s), or donations deducted from my monthly warrant?
Payroll deductions for savings, car payments, etc. must be setup through your bank. Your bank will submit your deduction request to the State Controller’s Office directly. To establish a TSA, contact Employment and Benefits Services.
Do I have to submit an Employee Separation Form?
Yes, if you are faculty or staff who will have a break in employment, you must submit an Employee Separation Form to Payroll Services prior to the effective date of your leave. If the Employee Separation Form is not received in a timely manner, then the final pay issued to you may be incorrect. This may result in an overpayment and a subsequent accounts receivable action.
Back to Top
Where do I go to signup for Direct Deposit if I am eligible?
Payroll Services, Joyal Administration Building, room 240. Click here for a Direct Deposit form.
When will my Direct Deposit begin after I sign up?
It generally takes 40-45 days to set up Direct Deposit. Once the automatic deposit is in place, the employee receives a Direct Deposit Advice instead of a paper check.
When are W-2's issued?
Around the 15th of January each year. The W-2 is mailed to the current address on file with the University (as of December 10th the previous year).
I lost or didn't receive my W-2. What do I do?
First, contact Payroll Services at 559/278.3960 because your W-2 may have been undeliverable to your address of record and as a result, it may have been forwarded to us. If we have your W-2, we will ask you to complete a change of address form and we will release your W-2 to you. If we you need a duplicate, then download/complete the Standard Form 436 Duplicate W-2 Request Form and submit it to the State Controller's Office along with a money order or cashier's check for $8.50 (per tax year).
Back to Top
I lost my paycheck and/or direct deposit advice. What can I do?
A lost paycheck must have a stop payment placed on it. Once the State is sure the check has not been cashed, a replacement check can be issued. This process can take 2-4 weeks. Stop payment requests are submitted to Payroll Services.
How do I earn vacation credit?
Vacation Credit is earned for each qualifying monthly pay period. For purposes of computing vacation credit, an employee who works eleven (11) or more days in a monthly pay period is considered to have completed a qualifying month. When an absence without pay of more than eleven (11) consecutive working days falls into two (2) consecutive qualifying monthly pay periods, one (1) of the pay periods is disqualified for leave accrual.
When does my vacation accural increase?
Vacation accrual is based on months of service and bargaining unit agreements. Refer to your contract for more information
Do I lose my vacation if I do not use it in the current calendar year?
Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits include the December vacation accrual that is available the following January 1.
Back to Top
How many vacation and sick leave hours do I have to use?
There is a maximum on how much vacation can be carried-over from year-to-year depending on your bargaining unit. Refer to your collective bargaining agreement or contact your payroll technician for more information. Sick leave hours can continue to accumulate as there is no maximum.
Can student assistants work overtime?
No. Students are allowed to work a maximum of 20 hours per week while classes are in session and up to 40 hours per week during breaks. If a student has more than one job on campus, they can not work 20 hours per job. The maximum is 20 hours total work time.
What's the difference between leave accrual and usage?
Leave accruals are based upon time base, and leave usage is typically based upon the employee’s regular work schedule. For example, full time employees on alternate work schedules such as the 9/80, 4/10 or 3/12 all accrue sick leave at eight (8) hours per qualifying monthly pay period; however, sick leave usage for a full day would be based upon their respective 9, 10, or 12-hour workday, as appropriate. In the case of hourly intermittent employment, leave accruals and usage are based on the number of hours worked in a given pay period; not a schedule.
