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Cash Receipts Policy

Context

1. Introduction
2. Background
3. Purpose of the Manual
4. Principles of the Manual
5. Responsibility of Campus Representatives
6. Definition of Terms
7. Cash Handling Requirements
   1. Cash Handling Policy & Frequently Asked Questions
   2. Mail Received
   3. Endorsement of Checks
   4. Collection and Deposit of Coin Operations
   5. Bank Deposits
   6. Electronic Funds Transfer (EFT)
   7. Direct Deposit
   8. EFT/Direct Deposit Accounting Entries
   9. EFT/Direct Deposit Bank Reconciliation
   10. Cash Flow Considerations
   11. Remittances to the State Treasury
   12. Uncleared Collections
   13. Petty Cash/ChangeFunds
       • Petty Cash Fund/Change Fund Authorization Form
8. Satellite Cashiering
   1. Policy and Procedures
   2. Establishing a Satellite Cashiering Account
   3. Completing an Authorization Form
      • Collection Sheet/Bank Endorsement Stamp Form
   4. Securing an Endorsement Stamp
   5. Obtaining Collection Sheets
   6. Cash Collections
   7. Depositing Payments
   8. Deposit Errors to Avoid
   9. Internal Control Regulations
   10. Workshop Requirement
   11. Consequences for Failure to Comply
9. Internal Control Safety
   1. Safeguarding Receipts
   2. Segregation of Duties
   3. Transfer of Accountability
10. Registration Fees
    1. Installment Payment Plans
    2. Fee Waiver Accountability
    3. Reconciliation of Fees
11. Student Refunds
    1. Application Fees
    2. Registration Fees and Non-Resident Tuition (Non Financial Aid Students)
    3. Financial Aid Refunds and Repayments