REGISTRATION FEES
Fee Waiver Accountability
Policy
Fee Waivers may be provided as authorized by the State Education Code, CSU Executive Orders, and other legal references. Fee Waiver information must be provided to the Budget Office in an annual report format. ( See Annualized Fee Waiver Report attached, #1.) This is required for preparation of the annual Support Budget. Campuses are to report by fee waiver category the annualized number of fee waivers provided during the Academic Year and (if applicable) the Summer term.
Types of Fee Waivers
There are several University, state, and federal programs, available to qualifying persons and dependents, that waive partial or full registration fees at the California State Universities, the Universities of California, and the California Community Colleges.
The following is an example of special programs that waive full or partial fees:
| Code | Program | Waived |
| AP | Allen Pattee | All Basic Reg. Fees Waived |
| CAL | Cal Teach Program | All Basic Reg. Fees Waived |
| CNV | Concur Enrolmnt-Visitor | Basic Reg.Waived at CSUF-Pays fees at Home Campus |
| CRX | Killea Cross Enrlmnt-UEE Con. | Vis Adjunct Stdnt Fees Waived-Pay $10.00 |
| EEW | Extended Ed Waiver | UEE Fees Waived |
| EPW | Emp/Faculty Fee Waiver(Perm) | Pays partial SUF + SUF over 6 units+ part'l FF & CU. (Waiver request filed one time once "career path" is declared) |
| ETW | Emp/Faculty Fee Waiver(Trans) | Pays partial SUF + SUF over 6 units+ part'l FF & CU. (Waiver request filed every term) |
| FPF | Faculty Family(Perm Full-time) | Waive SUF,IRA,ID - Pays balance |
| FPP | Faculty Family(Perm Part-time) | Waive SUF (under 7 unts),IRA,ID - Pays bal+SUF 7+ |
| FSE | Faculty/Staff UEE Waiver | UEE Fees Waived |
| FTF | Faculty Family(Trans Full-time) | Waive SUF,IRA,ID - Pays balance |
| FTP | Faculty Family(Trans Part-time) | Waive SUF (under 7 unts),IRA,ID - Pays bal+SUF 7+ |
| GNR | Graduate Non Resident Waiver | Pays Basic fees - Non Res Tuition waived |
| HSS | High School Scholars | Pays partial SUF and Campus Union-Bal. Waived |
| IE1 | International Exchange 1 | Basic Fees Waived - Pay Non-Res Tuit |
| IE2 | International Exchange 2 | Waive Basic Fees & Non Res Tuition |
| IE3 | International Exchange 3 | Pay Basic - Waive Non Res Tuition only |
| IP1 | International Program 1 | Waive Auxiliary and ID feed- Pay Balance |
| IP2 | International Program 2 | Waive SUF&Auxiliary except CU-billed to Chanclr. |
| IP3 | Independent Study Abroad | Waive all Fees |
| IWS | International Work Study | Some Tuition Waived based on work agreement |
| LP | London Program | Pays SUF - Auxiliary Fees waived |
| SNR | Sixty Plus (60+) | Pays partial Health,ASB,FF,CU + ID - Balance waived. |
| VET | Cal-Vet Program ** | Basic Reg Fees Waived(as of 004,only SUF will be waived) |
| XAA | ALP (Amer Language Prog.) | Waive All Fees |
| XAT | ALP Waive Tuition Fees | Pay Basic |
Procedures
- Responsible departments (i.e. Admissions, Veterans, International Students, etc.) will verify the student's eligibility, set the appropriate Special Program Code on the student's record, and Accounting Services will run tuition calculation.
- A system report from the student billing system will be generated detailing the total number of students, units, and fees in each of the waived categories.
- A Fee Waiver Spreadsheet will be created to calculate the total students and fees waived (see sample attached, #2). This spreadsheet will be completed at the end of each term.
- At the end of the academic year the Fee Waiver Spreadsheet for each term will be compiled to create the Annualized Fee Waiver Report. This report will be submitted to the Budget Office.
Go to Cash Receipt Policy Context
Reconciliation of Fees
The Director of Accounting Services shall establish control procedures that all monies due are collected and are safeguarded, deposited, reconciled, remitted, and invested in a timely manner.
A reconciliation of fees received to census date report relative to the number of students accounted on the census date shall be prepared for each academic year term. Reconciling fees to student enrollment reduces the risks of errors or misappropriation of fees that may remain undetected for an unspecified period of time.
To facilitate the reconciliation, the campuses may use month-end dates, rather than the ending dates of the academic term. For example, campuses on a quarter calendar would use December 31, March 21, and June 30 as the dates on which the quarter would end for reconciliation purposes. Campuses on semester calendars may adjust the reconciliation period accordingly. The reconciliation should be completed one month after the end of the academic term is reconciled.
Source Documents
- Census Reports received from the Office of Admissions and Records.
Information needed is as follows:- Fee amount charged for part - time and full- time students.
- Number of part-time and full-time students at census date.
- Total amount of fees received (broken down by part-time and full-time students).
- Adjustment for waivers (i.e. type or enrollment/program - full/part time) (Report of waivers for matriculated students attending courses but were not assessed the fee per the applicable waiver program.)
- Accounting/Student information/data extracted from the Student module/system.
- Fee amount charged for part-time and full-time students.
- Number of part-time and full-time students at census date.
- Total amount of fees received (broken down by part-time and full-time students).
- General Ledger balances at census - data/information extracted from the Finance module/system.
- General Ledger unadjusted balance at census date.
- Adjustment to exclude/include fees received prior/after census.
- Any adjustments to exclude prior period adjustments posted in the current year.
