Sick Leave

Definition

  • Sick Leave is provided to protect the employee from a loss of income when physically incapacitated from work.

Eligibility

  • A full-time qualified employee earns 8 hours of sick leave per month. A part-time qualified employee earns pro-rated sick leave based on their time base.

Accrual

  • Eleven days of pay must be accrued in a pay period to earn sick leave credits for that pay period. 
  • Sick leave accrues on the first day of the following pay period.

Usage

  • Sick leave credits may not be used prior to their accrual.
  • Employees are responsible for reporting absences to the appropriate administrator as soon as possible. 
  • Supervisors may require substantiation for any absence, regardless of length of time.

Maximum

  • There is no maximum on the amount of sick leave credit an employee can accumulate.  Unused sick leave may be converted into service credit at retirement in accordance with CalPERS guidelines.

Collective Bargaining Language on Sick Leave

Unit
Reference Sick (Self) Sick (Family)
C99
HR 99-05 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate
administrator and charged against the family medical
leave entitlement.
E99
HR 99-05 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate
administrator and charged against the family medical
leave entitlement.
M80
HR 99-05 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate
administrator and charged against the family medical
leave entitlement.
M98
HR 99-05 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate
administrator and charged against the family medical
leave entitlement.
1
HR 99-05 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to five (5) days per calendar year.
2,5,7,9
Article 15 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to five (5) days, [forty (40) hours], per calendar year
unless authorized for more by appropriate administrator.
3
Article 14 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to forty (40) hours per calendar year except as
authorized under the Leaves of Absence Without Pay
provision (which shall not be limited to forty (40) hours)
upon mutual agreement with the appropriate
administrator.
4
Article 19 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to forty (40) hours days per calendar year.
6
Article 18 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to seven (7) days per calendar year with additional usage upon authorization of appropriate administrator.
8
Article 22 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to five (5) days, not to exceed forty (40) hours per calendar year.
10
Article 15 Up to eight (8) hours per qualifying month of service. Pro
rata accrual for less than full-time.
Up to seven (7) days per calendar year, with additional
usage upon authorization of the appropriate administrator.
11
HR 99-05 Following completion of one qualifying
pay period, up to eight (8) hours. Pro rata accrual for less than full-time. Sick
leave may be accumulated without
limits.
Up to five (5) days of accrued sick
leave credits may be used for family
care during any one (1) calendar year.

Consult RO 3 CFA CBA for impact of sick leave provisions on FERP employees.