Calendars: Academic Affairs and Academic Personnel Services (APS)
Presented below are the deadlines established by the Provost for the various faculty personnel processes that occur throughout the academic year. Please note these deadlines on your calendar. Questions regarding any process and/or deadline should be directed to Academic Personnel Services (8-3027).
The Academic Affairs calendar is organized in descending order by month, whereas the APS calendar is organized by subject. Print versions are available in the left navigation bar.
2007-2008 Online Academic Personnel Services (APS) Calendar and Workshop Calendar
| Policy: | APM399 Note: FERP faculty are now eligible for nomination to Emerita/Emeritus Status. |
|---|---|
| August 31, 2007 | Last Day for Deans to recommend emerita/emeritus status for retiring faculty in time for them to be invited to the annual luncheon (to be held in October of this year). |
| Policy: | CBA Article 29 |
|---|---|
| March 3, 2008 | Deadline for faculty to notify President of intent to enter program beginning with the 2008–2009 academic year (Article 29.2). |
| NOTE: | Faculty members considering retirement and entering the FERP program are encouraged to read the information provided at this link. Faculty members planning to retire should schedule a meeting with Benefits at least 90 days prior to the date of retirement. Call 8-2155 for an appointment. |
| Policy: | CBA
Article 22 Policy on Faculty Leaves of Absence (APM 361) |
|---|---|
| October 1, 2007 | Faculty member on fall 2007 leave of absence without pay must notify Dean and Provost of intent to return to campus for spring 2008 semester. |
| October 29, 2007 | Professional Leave without Pay Reports for spring 2007 and 2006-2007 Academic Year are due to dean with a copy to the Provost. |
| March 24, 2008 | Professional Leave without Pay Reports for fall 2007 due to dean with a copy to the Provost. |
| April 1, 2008 | Faculty member on leave of absence without pay in spring 2008 must notify Dean and Provost of intent to return to campus for fall 2008 semester. Failure to notify campus of intent to return may lead to separation from university employment. |
| Policy: | CBA
Article 15 at 15.25 and 15.26 College/School Policy as approved by the President based on Guidelines issued on 3/12/08 Periodic Review Form - Probationary Faculty |
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| September 5, 2007 | Off-Year Review Workshop for 3rd Year Probationary Faculty 11 am - 12 noon Location: UC202 |
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| September 6, 2007 | Off-Year Review Workshop for 3rd Year Probationary Faculty 1-2 pm Location: UC202 |
| September 18, 2007 | Off-Year Review Workshop for 3rd Year Probationary Faculty 1-2 pm Location: UC202 |
| September 28, 2007 | Department Chairs must declare in writing their intent to make an independent recommendation or participate as a member of the department peer review committee. The decision applies to all RTP, Periodic Review of Probationary Faculty, and Range Elevation reviews in the department. |
| October 3, 2007 | Off-Year Review Workshop for Department Peer Review Committees and Department Chairs. 1-2 pm Location: SA153 |
| October 4, 2007 | Off-Year Review Workshop for Department Peer Review Committees and Department Chairs. 11 am - noon Location: UC202 |
| October 9, 2007 | Off-Year Review Workshop for Department Peer Review Committees and Department Chairs. 1-2 pm Location: ED187 |
| October 16, 2007 | Off-Year Review Workshop for Department Peer Review Committees and Department Chairs. 11 am - noon Location: UC202 |
| October 17, 2007 | Off-Year Review Workshop for 5th Year Probationary Faculty 1-2 pm Location: UC202 |
| October 30, 2007 | Off-Year Review Workshop for 5th Year Probationary Faculty 1-2 pm Location: UC202 |
| October 8, 2007 | 3rd Year faculty who received instruction in Provost's Spring 2007 RTP letter to use Off-Year Review Process in AY 2007-2008 submit Summary File to Department Peer Review Committee. 3rd Year faculty who wish to request a Probationary Plan Amendment should submit the proposed Amendment with their Summary File. |
|---|---|
| November 2, 2007 | Department peer committee and chair, if completing separate recommendation, complete appropriate section on Report of Periodic Review on APS form and provide a copy to the candidate. Candidate has ten (10) days to submit a response to committee chair before the file is forwarded to the department chair. If the candidate requested a Probationary Plan Amendment, the peer review committee and the chair should include appropriate recommendations in their Report of Periodic Review. |
| November 13, 2007 | Department chair forwards Summary File, Report of Periodic Review, and all responses (if any) to dean’s office. |
| January 31, 2008 | Dean completes appropriate section on APS form Report of Periodic Review and provides a copy to the candidate. Candidate has ten (10) days to submit response. If the candidate requested a Probationary Plan Amendment, the dean should include his/her recommendations in the Report of Periodic Review. |
| February 11, 2008 | Summary File, Report of Periodic Review, and all responses (if any) are placed in candidate’s Open Personnel File. Copies of all documents are due in Academic Personnel Services. Academic Personnel Services will forward all requests for Probationary Plan Amendments to UBORT for review on the same schedule as those submitted as part of regular RTP review. |
| November 13, 2007 | 5th Year faculty who received instruction in Provost's Spring 2007 RTP letter to use Off-Year Review Process in AY 2007-2008 submit Summary File to Department Peer Review Committee. 5th Year faculty who wish to request a Probationary Plan Amendment should submit the proposed Amendment with their Summary File. |
|---|---|
| December 10, 2007 | Department peer committee and chair, if completing separate recommendation, complete appropriate section on Report of Periodic Review on APS form and provide a copy to the candidate. Candidate has ten (10) days to submit a response to committee chair before the file is forwarded to the department chair. If the candidate requested a Probationary Plan Amendment, the peer review committee and the chair should include appropriate recommendations in their Report of Periodic Review. |
| December 21, 2007 | Department chair forwards Summary File, Report of Periodic Review, and all responses (if any) to dean’s office. |
| March 7, 2008 | Dean completes appropriate section on APS form Report of Periodic Review and provides a copy to the candidate. Candidate has ten (10) days to submit response. If the candidate requested a Probationary Plan Amendment, the dean should include his/her recommendations in the Report of Periodic Review. |
| March 24, 2008 | Summary File, Report of Periodic Review, and all responses (if any) are placed in candidate’s Open Personnel File. Copies of all documents are due in Academic Personnel Services. Academic Personnel Services will forward all requests for Probationary Plan Amendments to UBORT for review on the same schedule as those submitted as part of regular RTP review. |
Probationary Plans
Training is available by appointment for Department and College Peer Review Committees. NOTE: Probationary Plan Amendments are to be submitted and reviewed in conjunction with RTP and Off-Year Periodic Review of Probationary Faculty. Please review schedules in the appropriate section.
| New probationary faculty members (including those who received service credit) and those recently converted to tenure-track positions will develop probationary plans as provided by the Policy on Probationary Plans and Faculty Mentoring. Probationary Plan Amendments are to be submitted and reviewed in conjunction with RTP and Off-Year Periodic Reviews of Probationary Faculty. Please review the schedules in the Retention and Tenure Reviews section of this online calendar. | |
|---|---|
| Policy: | Policy on Probationary Plans and Faculty
Mentoring (APM 324) |
| August 17, 2007 | Probationary Plan Workshop (for new faculty only) 8:30-9:45 a.m. Location: Scout Island (as part of New Faculty Orientation) |
| September 27, 2007 | Probationary Plan Workshop - Q&A Session: New Plans and Plan Amendments 1:00-2:30 p.m. Location: USU 309 |
| October 10, 2007 | Probationary Plan Workshop – Q&A Session: New Plans and Plan Amendments 1:00-2:30 p.m. Location: UC 202 |
| October 11, 2007 | Probationary Plan Workshop - Q& A Session: New Plans and Plan Amendments 1:00 - 2:30 p.m. Location: UC 202 |
| October 23, 2007 | Draft Plan is submitted to the department faculty for review and initial approval. |
| November 13, 2007 | Departments forward plans to college/school committees and deans. |
| December 14, 2007 | Probationary Plans are forwarded to UBORT via Academic Personnel Services |
| February 21, 2008 | UBORT forwards new faculty Probationary Plans to Provost for review and final approval. |
| May 30, 2008 | Provost makes final decisions regarding probationary plans for new tenure-track faculty. Decisions will be issued through the Dean’s Office, with faculty signature required to acknowledge receipt. |
| Failure on any level to meet a deadline will result in the RTP File moving forward without a recommendation from that level. While the contractual deadline is June 15, every effort is made to issue final decisions by finals week. Items in bold red are mandated by the Unit 3 (Faculty) Collective Bargaining Agreement. | |
| Policy: | CBA Article 11, 14, 15 Policy on Promotion (APM 327) Policy on Faculty Personnel Files (APM 323) Policy on Faculty Consultation and Voting (APM 114) |
| September 25, 2007 | RTP Workshop for 4th – 6th year probationary faculty and promotion candidates. 2 – 4 p.m. Location: UC 202 |
| September 26, 2007 | RTP Workshop (repeated) for 4th – 6th year probationary faculty and promotion candidates. 2 – 4 p.m. Location: UC 202 |
| September 28, 2007 | Department chairs must declare in writing their intent to make an independent recommendation or participate as a member of the department peer committee. The decision applies to all RTP and Range Elevation reviews in the department. |
| October 31, 2007 | RTP Question and Answer Session for 4th - 6th year probationary faculty and promotion candidates. 2 – 3 p.m. Location: UC 202 |
| November 6, 2007 | RTP Question and Answer Session for 4th - 6th year probationary faculty and promotion candidates. 2 – 3 p.m. Location: USU 309 . |
| November 2, 2007 | Deans must provide notice to candidates of any material being added to Open Personnel File to be considered in the RTP process including student and peer evaluations by this date. |
| November 14, 2007 | RTP Files must be completed and turned in to departments by 5 p.m. |
| December 10, 2007 | Department gives completed recommendation(s) to the candidate. Candidate has ten (10) days to submit a response to a recommendation(s) before file is sent to college/school level. |
| December 21, 2007 | Department forwards RTP File with all recommendations and responses (if any) to the Office of the Dean. Candidate may still submit a response after this date. |
| February 11, 2008 | College/School peer review committee and the Dean give separate recommendations to candidate. Candidate will have ten (10) days to submit a response to a recommendation(s) before file is forwarded to university level. |
| February 22, 2008 | The Office of the Dean forwards RTP Files with all recommendations and responses (if any) to UBOP via Academic Personnel Services. Candidate may still submit a response after this date. |
| April 1, 2008 | UBOP gives recommendation to the candidate. Candidate has ten (10) days to submit a response to the recommendation via Academic Personnel Services before file is forwarded to Provost. |
| April 11, 2008 | UBOP via Academic Personnel Services forwards recommendations and responses (if any) to Provost. Candidate may still submit a response after this date. |
| June 15, 2008 | This is the contractual deadline for the Provost's decisions regarding promotion. Notice will be given by letter through the Dean’s Office, with faculty signature required to acknowledge receipt. (Article 14.9). |
| Policy: | CBA Article 11, 12 Policy on Range Elevation for Lecturers (APM 332) Policy on Faculty Personnel Files (APM 323) Policy on Faculty Consultation and Voting (APM 114) For Range Elevation Effective Fall 2008 |
|---|---|
| September 28, 2007 | Department chairs must declare in writing their intent to make an independent recommendation or participate as a member of the department peer committee. The decision applies to all RTP and Range Elevation reviews in the department. |
| February 8, 2008 | Deans must provide notice to candidates of any material being added to Open Personnel File to be considered in the range elevation process, including student and peer evaluations. |
| February 20, 2008 | Completed applications must be submitted to the departments with copy to the Dean by 5 p.m. Open Personnel Files will be declared closed at 5 p.m. |
| March 10, 2008 | Department gives completed recommendation(s) to the candidate. Candidate has ten (10) days to submit a response to a recommendation(s) before file is forwarded to the dean. |
| March 24, 2008 | Department forwards recommendations and responses (if any) to the dean. Candidate may still submit a response after this date. |
| April 21, 2008 | The Dean makes the final decision regarding range elevation for fall 2008. |
| Policy: | CBA Articles 11, 13, 15 Policy on Retention and Tenure (APM 325) Policy on Faculty Personnel Files (APM 323) Policy on Faculty Consultation and Voting (APM 114) Policy on Probationary Plans and Faculty Mentoring (APM 324) |
|---|---|
| Failure of any level to meet a deadline will result
in the RTP File moving forward without a recommendation from that
level. Dates in bold
red are
mandated by the Unit 3 (Faculty) Collective Bargaining Agreement. New Tenure Track Hires New probationary faculty members (including those who received service credit) and those recently converted to tenure-track positions will be developing probationary plans as provided by the Policy on Probationary Plans and Faculty Mentoring. |
|
| September 19, 2007 | RTP Workshop for 2nd year probationary faculty (others welcome). 2-4 p.m. Location: UC 202 |
| September 20, 2007 | RTP Workshop (repeated) for 2nd year probationary faculty (others welcome). 2-4 p.m. Location: UC 202 |
| September 28, 2007 | RTP Question & Answer Session for 2nd year probationary faculty with follow-up questions (others welcome). 2-3 p.m. Location: UC 202 |
| September 28, 2007 | Deans must provide notice to candidates of any material being added to Open Personnel File to be considered in the RTP process including student and peer evaluations. Department chairs must declare in writing their intent to make an independent recommendation or participate as a member of the department peer committee. The decision applies to all RTP and Range Elevation reviews in the department. |
| October 2, 2007 | RTP Question & Answer Session for 2nd and 3rd year
probationary faculty with follow-up questions. 2 – 3 p.m. Location: UC 202 |
| October 8, 2007 | RTP Files (including Requests for Probationary Plan Amendment, if applicable) must be completed and turned in to departments by 5 p.m. |
| November 2, 2007 | Department gives completed recommendations to the candidate (including Probationary Plan Amendment, if any). Candidate has ten (10) days to submit a response to recommendation(s) before file is forwarded to college/school level. |
| November 13, 2007 | Department forwards RTP Files (including Probationary Plan Amendments, if any) with all recommendations and responses to the Office of the Dean. Candidate may still submit a response after this date. |
| December 10, 2007 | College/School peer review committee and Dean give separate recommendations to candidate (including recommendation on Probationary Plan Amendment, if any). Candidate has ten (10) days to submit a response to a recommendation(s) before file is forwarded to university level. |
| January 2, 2008 | Dean's Office forwards RTP Files (including Probationary Plan Amendment, if any) with all recommendations and responses to UBORT via Academic Personnel Services. Candidate may still submit a response after this date. |
| January 18, 2008 | (IF NEEDED) UBORT gives recommendations to the candidate (including recommendations on Probationary Plan Amendment, if any). Candidate has ten (10) days to submit a response to the recommendations via Academic Personnel Services before file is forwarded to Provost. |
| January 29, 2008 | UBORT forwards RTP files (including Probationary Plan Amendments, if any) with all recommendations and responses (as applicable) to the Provost via the Academic Personnel Services. Candidate may still submit a response after this date. |
| February 15, 2008 | Provost makes final decision regarding second-year probationary faculty (and third-year, if applicable), including Probationary Plan Amendment, if any. Notice will be given by letter through Dean’s office, with faculty signature to acknowledge receipt. |
| Policy: | CBA Articles 11, 13, 15 Policy on Retention and Tenure (APM 325) Policy on Faculty Personnel Files (APM 323) Policy on Faculty Consultation and Voting (APM 114) Policy on Probationary Plans and Faculty Mentoring (APM 324) |
|---|---|
| These dates do not apply to 5th Year Faculty who were instructed to follow Off-Year Periodic Review process and who are not applying for early tenure/promotion. Failure of any level to meet a deadline will result in the RTP File moving forward without a recommendation from that level. Dates in bold red are mandated by the Unit 3 (Faculty) Collective Bargaining Agreement. | |
| September 25, 2007 | RTP Workshop for 4th through 6th year probationary faculty not subject to off-year review and promotion candidates. 2-4 p.m. Location: UC 202 |
| September 26, 2007 | RTP Workshop (repeated) for 4th through 6th year probationary faculty not subject to off-year review and promotion candidates. 2-4 p.m. Location: MCL 281 |
| September 28, 2007 | Department chairs must declare in writing their intent to make an independent recommendation or participate as a member of the department peer committee. The decision applies to all RTP and Range Elevation reviews in the department. |
| October 31, 2007 | RTP Question and Answer Session for 4th through 6th year probationary faculty not subject to off-year review and promotion candidates. 2-3 p.m. Location: UC 202 |
| November 6, 2007 | RTP Question and Answer Session for 4th through 6th year probationary faculty not subject to off-year review and promotion candidates. 2-3 p.m. Location: USU 309 |
| November 2, 2007 | Deans must provide notice to candidates of any material being added to Open Personnel File to be considered in the RTP process including student and peer evaluations by this date (Article 11.4) |
| November 14, 2007 | RTP Files (including Requests for Probationary Plan Amendments, if applicable) must be completed and turned in to departments by 5 p.m. |
| December 10, 2007 | Department gives completed recommendation(s) to the candidate (including Probationary Plan Amendment, if any). Candidate has ten (10) days to submit a response to recommendations before file is sent to college/school level. |
| December 21, 2007 | Department forwards RTP Files (including Probationary Plan Amendments, if any) with all recommendations and responses to the Office of the Dean. Candidate may still submit a response after this date. |
| February 11, 2008 | College/School peer review committee and the Dean give separate recommendations to candidate (including recommendation on Probationary Plan Amendment, if any). Candidate will have ten (10) days to submit a response to a recommendation(s) before file is forwarded to university level. |
| February 22, 2008 | Dean’s Office forwards RTP Files (including Probationary Plan Amendments, if any) with all recommendations and responses to UBORT via Academic Personnel Services. Candidate may still submit a response after this date. |
| April 1, 2008 | UBORT gives recommendation to the candidate (including recommendation on Probationary Plan Amendment, if any). Candidate has ten (10) days to submit a response to the recommendation via Academic Personnel Services before file is forwarded to Provost. |
| April 11, 2008 | UBORT forwards RTP Files (including Probationary Plan Amendments, if any) with all recommendations and responses to Provost via Academic Personnel Services. Candidate may still submit a response after this date. |
| June 1, 2008 | This is the contractual deadline for the Provost's decisions regarding retention and tenure. Notice will be given by letter through Dean’s Office, with faculty signature required to acknowledge receipt (Article 13.13). |
| Policy: | CBA Article 27, 28 Policy on Faculty Leaves of Absence (APM 361) Policy on Faculty Consultation and Voting (APM 114) Each College/School determines internal deadlines for the consideration of sabbatical leave requests. |
|---|---|
| September 13, 2007 | Workshop for Writing Sabbatical/DIP Proposals, 11 a.m. - 12 p.m. Location: UC 202 |
| September 14, 2007 | Workshop for Writing Sabbatical/DIP Proposals (repeat of earlier orientation) 3 – 4 p.m. Location: UC202 |
| October 29, 2007 | Professional Leave without Pay Reports, Sabbatical Leave Reports and Difference in Pay Leave Reports for spring 2007 or 2006-2007 Academic Year are due to dean with a copy to the Provost (APM 361, Part A, Section VII). |
| December 14, 2007 | Dean makes final decision regarding award of sabbatical leaves. Dean notifies applicants. |
| February 20, 2008 | Eligible faculty member making appeal of negative decision must have discussed denial with dean and submitted a written appeal to Provost. |
| March 24, 2008 | Professional Leave without Pay Reports, Difference in Pay Leave Reports and Sabbatical Leave Reports for fall 2007 due to dean with a copy to the Provost (APM 361, Part A, Section VII). |
| Policy: | CBA Article 15 Policy on Evaluation of Teaching Effectiveness (APM 322) |
|---|---|
| November 5, 2007 |
Begin administering student evaluations for Fall 2007 courses |
| April 7, 2008 |
Begin administering student evaluations for Spring 2008 courses |
| January 2, 2008 | Deadline to submit grades for fall 2007 semester. |
|---|---|
| May 27, 2008 | Deadline to submit grades for spring 2008 semester. |
| Policy: | Policy
and Procedures on Appointment of Tenure Track Faculty Including
the Award of Service Credit (APM 301) Policy and Procedures on Appointment of Full-Time Temporary Faculty Including Emergency Appointments (APM 302) Policy on Terminal Degrees (APM 304) Training is available by appointment for individual search committees, departments or schools/colleges. |
|---|---|
| September 4, 2007 |
All tenure track searches must be authorized and underway. |
| September 4, 2007 | Workshop on Faculty Hiring Procedures for EEO Designees, Search Committee Chairs, and Search Committee Members. 2-4 pm Location: UC202 |
| September 5, 2007 | Workshop on Faculty Hiring Procedures for EEO Designees, Search Committee Chairs, and Search Committee Members. 1:30-3:30 pm Location: UC202 |
| September 11, 2007 | Workshop on Faculty Hiring Procedures for EEO Designees, Search Committee Chairs, and Search Committee Members. 1:30-3:30 pm Location: UC202 |
| September 12, 2007 | Workshop on Faculty Hiring Procedures for EEO Designees, Search Committee Chairs, and Search Committee Members. 2 - 4 pm Location: UC202 |
| April 30, 2008 | All tenure-track searches must be completed. |
The following workshops and orientations related to personnel will be held during the academic year:
| Day/Date | Time/Location |
|---|---|
| Wednesday August 15 | 8:00 - 5:00 /Peters Education Center
|
| Thursday August 16 | 8:00 - 5:00/Peters Education Center |
| Friday August 17 |
7:30 - 4:30/Peters Education Center *The Peters Education Center is located at 4010 N. Woodrow (corner of Shaw and Woodrow) next to the Save Mart Center. |
| Day/Date | Time/Location |
|---|---|
| Thursday August 23 |
9:00 - 3:00 UC202
|
| Day/Date | Time/Location |
|---|---|
| Friday August 24 |
10:00 - 12:30 UC202
|
| Friday August 31 |
10:00 - 12:30 UC202
(Repeat of earlier orientation). All New TAs are expected to attend one session. |
| Day/Date | Time/Location |
|---|---|
| Tuesday September 4 |
2:00 - 4:00 p.m. UC202
|
| Wednesday September 5 |
1:30 - 3:30 UC202 (repeat of earlier session) |
| Tuesday September 11 |
1:30 - 3:30 UC202 (repeat of earlier session) |
| Wednesday September 12 |
2:00 - 4:00 UC202 (repeat of earlier session) |
| Day/Date | Time/Location |
|---|---|
| Thursday September 13 |
11:00 - 12:00 UC202 |
| Friday September 14 |
3:00-4:00 / UC 202 (repeat of earlier session) |
| Day/Date | Time/Location |
|---|---|
| Friday August 17 |
8:30 - 9:45 a.m. Scout Island (Probationary Plans only) |
Thursday September 27 |
1:00 - 2:30 USU 309 (Q & A includes Plan Amendments) |
| Wednesday October 10 |
1:00 - 2:30 UC202 (Q & A includes Plan Amendments) |
| Thursday October 11 |
1:00 - 2:30 UC202 (Q & A includes Plan Amendments) |
| Day/Date | Time/Location |
|---|---|
| Wednesday September 5 |
11:00 - 12:00 UC202 |
| Thursday September 6 |
1:00 - 2:00 UC202 |
| Tuesday September 18 |
1:00 - 2:00 UC202 |
| Day/Date | Time/Location |
|---|---|
| Tuesday October 16 |
11:00 - 12:00 UC202 |
| Wednesday October 17 |
1:00 - 2:00 UC202 (repeat of first session) |
| Tuesday October 30 |
1:00 - 2:00 UC202 (repeat of first session) |
| Day/Date | Time/Location |
|---|---|
| Wednesday October 3 |
1:00 - 2:00 SA153 |
| Thursday October 4 |
11:00 - 12:00 UC202 (repeat of first session) |
| Tuesday October 9 |
1:00 - 2:00 ED187 (repeat of first session) |
| Day/Date | Time/Location |
|---|---|
| Wednesday September 19 |
2:00 - 4:00 UC202 |
| Thursday September 20 |
2:00 - 4:00 UC202 (repeat of first session) |
| Friday September 28 |
2:00 - 3:00 UC202 (Q & A Session) |
| Tuesday October 2 |
2:00 - 3:00 UC202 (Q & A session) |
| Day/Date | Time/Location |
|---|---|
| Tuesday September 25 |
2:00 - 4:00 UC202 |
| Wednesday September 26 |
2:00 - 4:00 McL281 |
| Wednesday October 31 |
CANCELED Will reschedule 2:00 - 3:00 UC202 ( Q & A Session) |
| Day/Date | Time/Location |
|---|---|
| Date TBA | 11:30 am - 5:30 pm |
NOTE: Deadlines are established by the Provost for the various faculty personnel processes that occur throughout the academic year. Please note these deadlines on your calendar. Questions regarding any process and/or deadline should be directed to Academic Personnel Services (8-3027).