Campus master calendar goes on line

The pressing need for a university master calendar will now be met through Meeting Maker with technical assistance provided by Information Technology Services. The calendar will be maintained by the Office of University Relations and will be available to all Meeting Maker users. The campus community is urged to submit all events, meetings, and deadlines of campus-wide interest to the master calendar through the following process.

The master calendar will show up in the proxy menu as Master Calendar. To submit an item you will propose it as if it were a meeting. Choose Propose Meeting from the file menu. Fill in the event in the Title box. Fill in the location giving the building and room number. Click on Guests and choose All Users, then scroll down and choose Master Calendar. Double click on Master Calendar

to place it on the guest list in the right column. Click on Schedule and fill in the date, time and duration. Under Agenda, give a full description of the event, meeting, etc. (At this time the Option feature is not used.) Send the proposal.

When the master calendar administrator determines that all the necessary information has been included, the proposal is accepted and goes on the master calendar and on your calendar at the same time. If for some reason there is a problem with what has been submitted, the administrator will return the proposal with comments. You will see that the comments box is underlined, and this is where you will find what is being questioned about your proposal. When this is corrected, you may resubmit your proposal. It is your responsibility to check for accuracy of your submission. For those without Meeting Maker, you may give your message to your department administrative assistant to send to the master calendar. Technical questions about the process should be directed to the Help Desk at Ext. 8-5000.