Conversion Downtime

The university is planning for conversion of PeopleSoft Financials from version 7.6 to 8.4 between Nov. 18 and Nov. 30. During this period the system will be available for reporting only; transaction processing of production data will not be possible. This means that:

• The last day accounting will cut checks for any purpose is Nov. 17.  To ensure that payments such as direct pays are made, all paperwork must be submitted to the Accounting Office as early as possible, but no later than Nov. 11. 

• Payroll will not be able to provide convenience checks during this period.

• Travel advances or reimbursements will not be made during this time period. If you have faculty or staff that will need travel funds or reimbursements during this time period, paperwork must be submitted to our travel desk as early as possible, but no later than Nov. 11.

• Purchase orders will not be processed during this window period.  You may continue to use your procurement cards and petty cash funds, however, petty cash funds will not be reimbursed until after we have converted.

• Transfers of Budget Allotment (TBA) will not be processed.

• Financial Aid Checks for students will not be processed during this period.

• The cashiering office will continue to receipt payments to student accounts during this period, and student accounts will be updated.

• Peoplesoft Financials access will be available for nVision and query reporting processes.

For more information contact 8-2764.