A record of all current State Property and equipment forms shall be maintained by each department. Each department will designate one employee to be responsible for property and equipment control.
It is the duty of the designee to:
A. Maintain a current department inventory log of all State equipment which contains a State property control number tag.
B. Receive and sign for tagged equipment in their department.
C. Report to the Campus Property Control clerk any departmental moving and/or change of location of tagged equipment.
D. Prepare a "Property Survey Request Form", whenever a department needs to survey equipment that is no longer needed.
E. Report to the University Police all lost, stolen or missing equipment by submitting the Equipment Loss Report Form.
Departments are required to furnish the Campus Property Control clerk with one of the following forms before disposing of any state property.
Request for Property Survey
This form is required for all property with a California State University Fresno number tag. Serial numbers can be referenced if a number tag is missing from the a property item. State property cannot be sold, traded, or kept for parts without an approved "Property Survey Form". These forms are available from the property control clerk, Ray Jimenez, at extension 87977 or 82139.
Property Survey Report Upon receit of a Property Survey Report Form request, items will be routed for approval to the Property Survey Board which will authorize the property to be declared surplus. After approval by the board the property will be picked up and stored in the central storage warehouse for disposal.
Service Request This form is used to physically move items on campus. No property or equipment will be picked up unless this form has been signed by the property control clerk. Service request forms are available from the Plant Operations office. After completing the form keep one copy for the department records and forward the original to the Property Control Clerk, Ray Jimenez, UW 127.
Please furnish the Campus Property Control Clerk with the name, office or department, and phone number of the person responsible for keeping records on property and equipment in your area. Send all information to Ray Jimenez at M/S 106 or phone 87977or 82139.
Forms available online
Appointment of Property Control Designee
Equipment Loan Agreement
Equipment Loss Report
Surplus Property Warehouse
All of CSUF's surplus materials (including computers, desks, chairs, etc.) end up at the surplus property warehouse. The items are then redistributed to other offices on campus or may be donated to non-profit organizations with 501 (c)(3) status and public schools.
Procedure
Deliveries: Small items will be picked up from the department by the warehouse staff. If you have more than a few items, or a large item, you must fill out a Service Request for Plant Operations to pick up the surplus items. A SURVEY REQUEST FORM must be completed first, before any items will be picked up from a department. After a survey form has been received by the Property Control Clerk and approved for survey, items will be picked up from the department.
Pick-ups: After finding an item in the surplus property warehouse and you wish to take it with you, a Transfer of Property form must be completed. Items to large to pick up may be tagged by the department to hold, and a work order must be completed and sent to Plant Operations to arrange for delivery of the item to the department office.
Location: Surplus Property Warehouse is located in the warehouse in front of the Plant Operation yard, and East of the Campus Police Department office.
Hours: The Surplus Property Warehouse is open for browsing on Wednesdays between 10:00 and 11:00 a.m. By special arrangement a department may view surplus property on other days. Contact Ray Jimenez at 87977 or 82139 for more information.