RECORD ADJUSTMENT POLICY
How do students make changes or adjustments to their official academic record?
In rare instances, students may feel justified to request that changes be made to their permanent academic record. For example, a student may need to change a "credit/no credit" grading option to a letter grade, or may wish to retroactively withdraw from one or more classes in which unsatisfactory grades were earned due to documented circumstances beyond the student's control. In such cases, the student may pick up and complete a "Request for Record Adjustment" form in the Joyal Administration North Lobby Room 106.
Can a student petition for a retroactive withdrawal for an entire semester under serious and extenuating circumstances?
Yes, a student can petition for a "Retroactive Withdrawal" for an entire semester by completing a Request for Record Adjustment Form. The university recognizes that on rare occasions a student may experience exceptional situations that may prohibit him/her from completing university withdrawal procedures in a timely manner. The primary criteria for approval are:
- A documented hardship which occurred during the term(s) in which the request is made.A significant academic hardship if the request is not granted.
- Recommendation from campus official(s) as appropriate.
Note: Selective withdrawal of one or more courses taken with others in a particular term is difficult to justify by the above criteria and therefore seldom approved.
How is a student notified about the outcome of the Request for Record Adjustment petition?
Normally, it takes approximately ten working days from the date in which the form and supporting documents are submitted. Students are notified by a letter in the mail indicating the committee's decision.