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Purchasing

Procurement and Support Services personnel provide essential help to departments and offices that are planning to buy printing and other publications-related services with state funds.

What purchasing processes do I need to know about?
To purchase printing services with state funds, it is essential that you prepare a requisition and obtain a purchase order in advance of releasing your camera-ready art or digital files to the printer. Your requisition should include the specifications of the proposed printing project. An attached mockup is helpful to Procurement personnel as they process the requisition and issue your purchase order.

Department of Publicaitons can help prepare your requisition and guide you in selecting the proper stock, color designations and other specifications to ensure your finished product is as you envision it. We also can help in obtaining preliminary estimates for budget-planning purposes.

If the job requires the services of an off-campus printer, Procurement personnel will verify your estimate and compare your vendor's estimate with those of other vendors. In the case of large, costly printing projects, Procurement personnel must issue an Invitation to Bid to a pool of qualified vendors. The job is normally awarded to the lowest bidder.

How much time is required for obtaining a purchase order?
Obtaining a purchase order for most printing jobs will take only a few days. In the case of larger jobs, however, the bid process takes several weeks, so it is wise to plan ahead and to consult Procurement and Support Services well in advance of your deadlines for printing.

How do I obtain these services?
Contact Procurement and Support Services by calling ext. 8.2111 or sending materials to M/S 111. Procurement and Support Services is located in Joyal Administration Building, Room 161.